Digital Documentation
Important Question and Answers
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Fill in the blanks, MCQs and True/False (1 Marks Questions)
Which of the is not a type of formatting supported by word processing software?
Character Formatting
Styles and Formatting
Page Formatting
Paragraph Formatting
A _____is a set of predefined formats that can be applied to selected pages, text, frames, and other elements in the document. (Ans. Style)
When a style is applied to the document it can be applied to the whole group of formats at a time. (True/False)
Which of the following is not included in the Page styles category of OO Writer?
Margins
Header and Footers
Borders and backgrounds
Line Spacing
Which of the following is not a part of the characters’ style category?
Fonts
Bold
Indents
Superscript
Which of the is not included in the paragraph style category?
columns
indents
alignments
spacing
To open styles and formatting dialog box or window click on _________ option. (Ans. Format, Style and Formatting)
Press ___________ short cut key to open styles and formatting window in OO writer. (Ans. F11)
A ________ mode is used to apply a style to many different areas quickly without having to go back to the Styles and Formatting window and double-click every time. (Ans. Fill Format)
To quit Fill Format mode, press _______ key. (Ans. Esc)
You cannot change the styles format once it is created by you in OO Writer. (True/False)
You cannot modify the predefined styles in OO Writer. (True/False)
To create a style click on _________ icon available in styles and formatting dialog box. (Ans. New Style from Selection)
Click ___________ option from styles and formatting dialog box to apply style created from another document. (Ans. Load Styles)
You cannot copy the styles from another document in OO writer. (Ture/False)
Styles are logical attributes. (True/False)
Nihar explained his class that to apply an existing style, except for ___________, position the insertion point in the paragraph, frame or page and then double-click on the name of the style in one of these lists. (Ans.: Character Styles)
For more MCQs follow the below given link:
In the next section of Apply styles in OO Writer, we will discuss short answer questions.
Apply styles in OO Writer – Short answer questions (2 Marks Questions)
What is formatting?
Formatting refers to the different settings applied to the text, paragraph, and page of the document. Formatting helps to make your document more presentable and attractive.
What are the categories of formatting supported by digital documentation software?
There are three categories of formatting supported by digital documentation software.
Character Formatting
Page Formatting
Paragraph Formatting
What is an open office writer? Explain in brief.
Open Office Writer is one of the applications of Apache Open Office.
It is the word processing software or digital documentation software.
It supports the basic functionalities of word processing software.
OO writer open-source application which does not require any license or subscription.
How to start an open office writer?
To open OO writer follow these steps:
Click on Start -> OpenOffice 4.1.7 -> OpenOffice Writer.
What is a style?
Styles are a set of predefined formatting already defined in the style gallery or can be created by the user.
The set of commands can be font colour, size, font names etc.
Documentation software has its own gallery of inbuilt styles.
It’s just a drag-and-drop facility to apply frequently used formatting in documents.
Pratik wants to apply styles to his digital document but he is a little bit confused about which content he can apply the styles. Suggest to him any four content of the document where styles can be applied.
Pages
Text
Frames
Tables
How open styles and formatting windows?
Click on Format –> Styles and Formatting.
What are style categories? List a few popular style categories.
Style categories are different styles available in the style gallery.
They are different names of appropriate styles category with different formatting styles.
Some styles categories are as follows:
Text Styles
Chapter Styles
Index Styles
HTML Styles
Identify the category of the styles:
Includes margins, headers and footers, borders and backgrounds – Page Style
Includes alignment, tab stops, line spacing, paragraph spacing and borders – Paragraph Style
Includes bold, italics, underlines, the colour of the text, text size – Character Style
Includes wrapping type, borders, backgrounds and columns – Frame Style
Includes attributes for font, indents, spacing, alignment, and tabs – Presentation Style
Puja is working in OO Writer. She has opened the dialog box of styles and formatting. Where she found some style buttons. Suggest these style buttons’ names to her so she can identify them and work properly.
Paragraph Styles
Character Styles
Frame Styles
Page Styles
List Styles
Fill Format Mode
New Styles from Selection
Below some styles are given which are present in the Styles and Formatting window of the OO Writer dialog box. Identify their style categories:
Headings – Paragraph Style
Drop Cap – Character Style
Water Mark – Frame Style
Landscape – Page Style
What are the various ways to create/apply styles in OO Writer?
New Style from the selection
Fill Format Mode
Drag and Drop
Load Styles from template or document
Update/Modify Styles
How create a style using drag and drop?
Select the formatted text which style you want to create using drag and drop.
Simply drag the text to the Styles and Formatting window. The selected style will be added to the active style category.
The next section talk about long answer questions for Apply styles in OO Writer.
Long Answer Questions
Explain buttons available for different style categories in OO writer.
The Styles and Formatting dialog box is having the following buttons:
Paragraph Styles – Display the list of all styles available and applied to the paragraph. For example, Address, Bibliography, Caption, etc.
Character Styles – Display a list of character styles which is applied to the text of the document. For example, Bullets, Drop Caps, Caption character etc.
Frame Styles – This style category displays the list of syles applied to borders and frames applied to the contents. For example, Formula, Frame. Graphic etc.
Page Styles – Page styles contain various categories of page styles. For example, Endnote, Envelop, First Page etc.
List Styles – Display a list of styles that can be applied to lists in the digital document. For example, List 1, Numbering 1 etc.
Fill format mode – This button allows to apply a selected style on selected content.
New Style Form Selection – This button allows you to create of a new style with various options. Such options are New Style From Section or Update Style or Load Style.
How to apply the styles category to the contents of a document? Write steps.
Click on the Format –> Styles and Formatting option to activate the styles gallery.
Click on Create New Style from Selection, a new drop-down menu will appear, select the Load Styles option. Load Styles dialog box will appear.
Select styles from available templates or the Find button From the File and click on it.
Select document template to load styles.
Click on OK when finished, Style will take place in the styles gallery.
Write steps to create a new style with below-given specification:
Name –> MyHeading – Font: Bookman old style, Font color: Blue, Bold, Font size: 20 pt, Title Case
Name –> MyParaStyle – Font: Book Antiqua, Font color: Black, Font size: 14 pt, First line starts at 1, lines spacing 1.5, paragraph space before and after paragraph: 0.50 cm
Name –> MyPageSet – Page margins: 1.5 cm (all), Page Size: Legal, Orientation: Landscape, cols: 2
Open OO Writer and type the text or prepare contents.
Apply the desired formatting.
Open styles and formatting dialog box window, click on format→styles and formatting option.
Select and drag the formatted contents from document to styles and formatting window.
Type new style name for style dragged.
Click on the OK button.
Write steps to update/modify the style set.
Follow the below-given steps to update/modify the style set.
Open the Styles and Formatting dialog box.
Select a style you want to update/modify.
Click on New Style from Selection -> Update style or right-click on the style and select modify option.
Now apply the desired format and click on ok when you finished.
Write steps to load style from the template or another document.
Open the Styles and Formatting dialogue box.
Click on the Load Style button.
Select the categories and templates.
Your styles will be loaded from that document.
What are the advantages of styles?
Styles are logical attributes.
Using styles combines some of the formattings in the style with a great combination.
It shifts the emphasis from what the text looks like to what the text is.
It helps to improve the consistency of a document.
It makes major formatting easy.
Objective type questions
Which of the following is one of the way to insert a picture in OO writer document?
Drag and Drop from the folder or directory where the picture is saved
Insert picture online
Insert from your mobile
None of these
The ____________ keys allow to link the picture file instead of embedding while dragging the image.
To insert picture from the file using menu bar click on _________ > __________ > ________________ option in OO writer.
Which of the following option display a thumbnail of the selected image on right in insert picture dialog box?
Thumbnail
Preview
Link
Display Picture
You cannot insert a picture from a scanner directly in Open Office Document. (True/False)
To open built-in image gallery of Open Office click on ________ > _________ option.
By default, the picture gallery is docked below the writer workspace. (True/False)
Which of the following option is the correct option to open the picture toolbar?
File > Toolbar > Picture
Insert > Toolbar > Picture
View > Toolbar > Picture
Insert > Picture > Show Toolbar
The ________________ and _________________ additional toolbars can be also used to modify the images for corrections and to obtain special effects.
Which of the following option is not available in graphics mode in the picture toolbar?
GrayScale
Black/White
Watermark
RGB
You can apply a mirror effect to your picture in Open Office. (True/False)
The _________ option softens the contrast of the image inserted in the open office document.
Which of the following increases the contrast of the image inserted in the open office document?
Invert
Smooth
Solarization
Sharpen
The remove noise option removes the single pixels from the image inserted in Open Office Document. (True/False)
The _____________ option mimics the effect of too much light in the inserted picture in OO document.
Which of the following filter option allows to simulate the effects of time on the picture inserted in OO document?
Solarization
Aging
Posterize
Pop Art
The ______________ option is particularly useful when creating a watermark or when the image in background.
Which of the following option allows to crop produces enlargement, shrinking or distortion of the image?
Keep scale
Keep image size
Keep cropping
Keep original
To retain the original proportions of the graphic, do _________________ one of the corner handles then drag.
Which of the following option is not provided by OO writer by default?
Resizing
Cropping
Contrasting
Rotating
we will discuss Answers to objective-type questions.
Option 1. Drag and Drop from the folder or directory where the picture is saved
ctrl + shift
insert > picture > from file
Option 2. Preview
False
Tools > Gallary
False
Option 3 View > Toolbar > Picture
Graphic Filter, Color
Option 4 RGB
True
Smooth
Sharpen
True
Somatization
Option 2 Aging
Transparency
Option 2 Keep Image Size
shift + click
Option 4 Rotating
Subjective questions
Q – 1 How images are useful to make a document attractive?
Ans. Images are useful to make a document attractive in following ways:
1. They make content more easier to understand.
2. They relate the information which is more difficult to put into words.
3. Images always remembered easily compared to text.
4. Graphs, charts, infographics, diagrams and maps can be useful in illustrating data.
Q – 2 What are the ways to insert images in the document?
Ans.: There are several ways to insert images in the document, they are:
1. Directly copy and paste
2, Insert – Picture – From File
3. Insert – Picture – From Scanner
4. Open Office Picture Gallery or ClipArt
5. Drag and Drop
6. Drawing Objects
Q – 3 Write steps to insert images from the file.
Ans. : To insert images from the file in OO writer follow these steps:
1. Place the cursor where you want to insert a picture.
2. Click on Insert – Picture – From File Option. Insert Picture dialog box appears.
3. Navigate through pictures and select the picture you want to insert.
4. Click on Open. The picture will be inserted into the document.
Q – 4 How to insert images through clipart in OO Writer?
Ans. To insert images through clipart in oo writer, follow these steps:
1. Place the cursor where image is required.
2. Activate the clipart gallery from the toolbar by clicking on Gallery icon. Or click on Tools – Gallery option.
3. Navigate through the gallery and choose the picture to be inserted into the document.
4. To insert the picture, click and drag it from the gallery into writer document. OR do copy and paste.
5. Picture will be inserted into the document.
Q – 5 Write steps to draw shapes in OO Writer.
Ans.: To draw the shapes in OO Writer documents follow these steps:
1. Activate the drawing toolbar by clicking on toolbar.
2. Select the shape you want to insert in the document.
3. Drag the mouse pointer as per the shape requirement.
4. Release mouse button when you finished drawing.
Q – 6 How insert image in OO writer using clipboard?
Ans.: The steps are:
1. Open source of the image and document both.
2. Select the image from source.
3. Copy the image using mouse or press ctrl + c.
4. Switch to the document and place cursor where picture is required.
5. Paste the image using command Edit – Paste or Press Ctrl + v.
6. Image will be inserted at the selected position,
Q – 7 What are the options available to modify the image?
Ans. There are two ways to modify the image in OO Writer.
1. Using the Picture toolbar
2. Using the formatting toolbar and picture dialog box.
Q – 8 What is text wrapping? Explain all the options of wrap text.
Ans. Text wrapping refers to the relation of graphics to the surrounding text, which may wrap around the graphic on one or both sides, be overprinted behind or in front of the graphic, or treat the graphic as a separate paragraph or character. The options of wrap text are:
1. No Wrap: The image will be inserted and kept as it is inserted.
2. Page Wrap: Image will be placed around the text to be rearranged and fill the space to the left and right of it.
3. Optimal page wrap: It prevents text from being placed to the side of the image if the spacing between the image and the margin is less than 2 cm.
4. Wrap through: The image will be brought forward on written text.
5. In background: Image will be placed behind the text.
6. Contour: Wraps the text around a custom contour rather than around the edge of the picture. This option is only available for Page or Optimal Page Wrap.
7. Edit Contour: Allows to draw the region of image that user don’t want to covert the text and that area will be shaded.
8. First Paragraph: Place the paragraph before text.
Q – 9 What do you mean by crop? Write steps to crop the image in OO Writer.
Ans. Crop refers to remove the unwanted part of image. To crop the image in OO writer document follow these steps:
1. Select the image to crop.
2. Right click on Image and Select Picture option.
3. The pciture dialogbox appears.
4. Find and select crop tab.
5. Now select the options as per your requirements.
Q – 10 How to arrange objects in OO Writer document? Write the steps.
Ans.: Follow these steps to arrange objects in OO Writer.
1. Select the object needs to be arranged.
2. Right click on Image and choose Arrangement option.
3. Select appropriate option from the contenxt menu.
4. The object will be arranged.
Q – 11 What are the options available in the Picture toolbar?
Ans.: The picture toolbar has following options in OO writer:
1. Apply filters :
2. Graphics Mode
3. Colour Adjustment
4. Object Transparency
Q – 12 Explain image properties in detail.
Ans. The image properties dialog box contains all the options in different tabs to work with images. This properties windows has various options such as line, line colour, arrow style, line style, line width, line color etc.
Q – 13 How to apply frame or border to images? Write steps.
Ans.: To apply the border or frame to image follow this steps:
1. Select the picture.
2. Right click on the picture, picture dialog box will appear.
3. Select the border tab and choose set all four borders.
4. Click on OK button.
Q – 14 What is FontWork? Write steps to use fontwork in the OO Writer document.
Ans.: Fontwork is a special kind of graphical text object to make the text more attractive. The fontwork generally used to write headings or titles for the document. It has many different settings for lines, shadow, text, object etc.
Q – 15 Write steps to delete an image.
Ans. : Follow these steps to delete image.
1. Select the image.
2. Press the delete button.
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