Hello students in this section we will discuss important questions from Digital Documentation. These questions are very important for CBSE Class 10 exam point of view. These are previous year questions which are asked in previous year.
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Q. What is style? Define style? Explain different styles in open
office writer. (any 2)
Answer: Definition:
A style is a set of formats that you can apply to selected pages, text, frames,
and other elements in your document to quickly change their appearance.
Q. How to load styles from template/ other document?
Answer: For instance, You can copy styles by loading them from a template
or another document:
1. Open the document you
want to copy styles into.
2. In the Styles and Formatting
window, long-click on the arrow next to the New Style from Selection icon, and
then click on Load Styles.
3. On the Load Styles
dialog, find and select the template you want to copy styles from.
4. Select the categories
of styles to be copied. Select Overwrite if you want the styles being copied to
replace any styles of the same names in the document you are copying them into.
5. To copy the styles
from another document, click ok the From File button to open a window from
which you can select the required document.
6. Click OK to copy the
styles. You will not see any change on screen.
What are the advantages of using style?
Advantages:
1.
Styles help improve
consistency in a document.
2.
They also make major
formatting changes easy.
What are Different types of styles:
1.
Page styles include margins,
headers and footers, borders and backgrounds. In Calc, page styles also include
the sequence for printing sheets.
2.
Paragraph styles control all aspects of
a paragraph’s appearance, such as text alignment, tab stops, line spacing, and
borders, and can include character formatting.
3.
Character styles affect selected text
within a paragraph, such as the font and size of text, or bold and italic
formats.
4.
Frame styles are used to format
graphic and text frames, including wrapping type, borders, backgrounds, and
columns.
5.
Numbering styles apply similar
alignment, numbering or bullet characters, and fonts to numbered or bulleted
lists.
6.
Cell styles include fonts,
alignment, borders, background, number formats (for example, currency, date,
number), and cell protection.
7.
Graphics styles in drawings and
presentations include line, area, shadowing, transparency, font, connectors,
dimensions, and other attributes.
8.
Presentation styles include attributes for
font, indents, spacing, alignment, and tabs.
Q. Explain how to create new style? Or How can we create our own
styles?
Answer: You can create a new
style by copying an existing manual format. This new style applies only to this
document; it will not be saved in the template.
1.
In OpenOffice Writer,
open the Styles and Formatting window and choose the type of style you want to
create.
2.
In the document, select
the item you want to save as a style.
3.
In the Styles and
Formatting window, click on the New Style from Selection icon.
4.
In the Create Style
dialog, type a name for the new style. Then the list shows the names of
existing custom styles of the selected type.
5.
Continue by Clicking OK
to save the new style.
Q. Explain how to update a style?
Answer To update a style from a selection in OpenOffice Writer, follow
this:
1.
Open the Styles and
Formatting window.
2.
In the document, select
an item that has the format you want to adopt as a style.
3.
In the Styles and Formatting
window, select the style you want to update (single click and not
double-click), then long-click on the arrow next to the New Style from
4.
Selection icon and click
on Update Style.
Q. List any four methods of inserting images in a text document.
Answer
Drag and Drop
1.
Open a file browser
window and locate the image you want to insert.
2.
Drag the image into the
Writer document and drop it where you want it to appear.
Insert Picture Dialog
1.
Click in the Open Office
document where you want the image to appear.
2.
Choose Insert >
Picture > From File from the menu bar. On the Insert Picture dialog,
navigate to the file to be inserted, select it, and click Open.
Inserting An Image From
The Clipboard
Using the clipboard, you
can copy images into an Open Office document from another Open Office document
and from other programs.
Inserting An Image Using
A Scanner
If a scanner is
connected to your computer, Open Office can call the scanning application and
inserted the scanned item into the Open Office document as an image.
1.
To start this procedure,
click where you want the graphic to be inserted and select
2.
Insert > Picture >
Scan > Select Source.
3.
Inserting An Image From
The Gallery
4.
To open the Gallery,
click on the Gallery icon (located in the right side of the Standard toolbar)
or choose Tools > Gallery from the menu bar.
5.
Navigate through the
Gallery to find the desired picture.
6.
To insert the picture,
click and drag it from the Gallery into the Writer document. You can also
right-click on the picture and choose Insert>Copy.
Q. Explain:
1. Graphics Mode
2. Flip vertically or
horizontally
3. Filters
4. Transparency
Answer
Graphics Mode: You
can change color images to grayscale by selecting the image and then selecting
Grayscale from the Graphics mode list.
Flip vertically or horizontally:
To flip an image vertically or horizontally,
select the image, and then click the relevant icon.
Filters: is the tool used on
image for giving them some kind of identity and editing. It includes filters
like Invert, Smoot,etc.
Transparent: Modify
the percentage value in the Transparency box on the Picture toolbar to make the
image more transparent. This is particularly useful when creating a watermark
or when wrapping the image in the background.
Q. Explain Image Cropping.
Answer:
1.
To start cropping the
image, right click on it and select Picture from the pop-up menu.
2.
In the Picture dialog
box, select the Crop page
3.
In the Crop page, you
can control the following parameters:
4.
Keep scale / Keep image
size
5.
When Keep scale is
selected (default), cropping the image does not change the scale of the
picture.
6.
When Keep image size is
selected, cropping produces enlargement (for positive cropping values),
shrinking (for negative cropping values), or distortion of the image so that
the image size remains constant
7.
Left, Right, Top, and
Bottom, width and height.
8.
The image is cropped by
the amount entered in these boxes.
Q. What is the use of shift button in image resizing and image
rotation?
Answer : Image resizing: resize
with ratio (in proportion) Image rotation: To restrict the rotation angle to
some angles (eg. multiples of 15 degrees)keep the Shift key pressed while
rotating the image.
Q. Explain following in terms of resizing image?
1. (a)Relative
2. (b)Keep ratio
Answer In the Type
page of the Picture dialog box, select the Relative option to toggle between
percentage and actual dimension.
For a scaled resizing,
select the Keep ratio option. As for the Crop page, clicking on the Original
Size button restores the original image size.
Q. Explain Grouping objects.
Answers To group drawing
objects: Select one object, then hold down the Shift key and select the others
you want to include in the group. The bounding box expands to include all the
selected objects.
With the objects
selected, hover the mouse pointer over one of the objects and choose Format
> Group > Group from the menu bar or right-click and choose Group >
Group from the pop-up menu.
You cannot include an embedded or linked graphic in a group with drawing objects
Q. Explain following terms for positioning of graphic:
a.
Arrangement
b.
Alignment
c.
Anchoring
d.
Text Wrapping
Answers
Positioning of a graphic
is controlled by four settings:
Arrangement refers to
the placement of a graphic on an imaginary vertical axis. Arrangement controls
how graphics are stacked upon each other or relative to the text.
Alignment refers to the
vertical or horizontal placement of a graphic in relation to the chosen anchor
point.
Anchoring refers to the
reference point for the graphics. This point could be the page, or frame where
the object is, a paragraph, or even a character. An image always has an anchor
point.
Text wrapping refers to
the relation of graphics to the surrounding text, which may wrap around the
graphic on one or both sides, be overprinted behind or in front of the graphic,
or treat the graphic as a separate paragraph or character.
Q. Define template. What is the advantage of using templates?
Answers A template is a model
that you use to create other documents. Templates can contain anything that
regular documents can contain, such as text, graphics, a set of styles, and
user-specific setup information such as measurement units, language, the
default printer, and toolbar and menu customization.
Advantages
1. Save time
2. Simplify document
creation
3. Increase productivity
Q. What is the difference between styles and templates?
Answers: Styles keep your
formatting consistent within a document. Templates allow you to re-use text,
and keep your look and feel consistent across multiple documents.
Q. Explain creation of template.
Answers: Creating A Template From
A Document
To create a template
from a document:
1. Open a new or
existing document of the type you want to make into a template (text document,
spreadsheet, drawing, presentation).
2. Add the content and
styles that you want.
3. From the main menu,
choose File > Templates > Save.
4. In the New template
field, type a name for the new template.
5. In the Categories
list, click the category to which you want to assign the template.
6. Click OK to save the
new template
Q. Explain how to set and reset a template as default? State with
reference to OpenOffice Writer.
Answers: To set a custom
template as the default:
1.
From the main menu,
choose File > Templates > Organize. The Template Management dialog opens.
2.
In the box on the left,
select the folder containing the template that you want to set as the default,
then select the template.
3.
Click the Commands
button and choose Set As Default Template from the dropdown menu. The next time
that you create a document by choosing File > New, the document will be
created from this template.
Resetting the default template
To re-enable Open
Office’s Default template for a document type as the default:
1.
In the Template
Management dialog, click any folder in the box on the left.
2.
Click the Commands
button and choose Reset Default Template from the dropdown menu.
3.
The next time that you
create a document by choosing File > New, the document will be created from
Open Office’s Default template for that document type.
Q. What is Table of Contents/index/TOC? Write on the basis of
Digital Documentation.
Answers:
Writer’s table of
contents feature lets you build an automated table of contents from the
headings in your document.
Q Write the use of following with context to TOC.
1. E#
2. E
3. T
4. #
5. LS
6. LE
Answers: The E# button
represents the chapter number.
1.
The E button represents
the entry text.
2.
The T button represents
a tab stop.
3.
The # button represents
the page number.
4.
The LS button represents
the start of a hyperlink. (This button doesn’t appear on the default Structure
line.)
5.
The LE button represents
the end of a hyperlink. (This button doesn’t appear on the default Structure
line.)
Each white field on the
Structure line represents a blank space.
Q. Explain Mail Merge.
Answers:A mail merge is a way
to take a letter you’ve written and send it to a whole bunch of people.
1.
Select starting document: Open a template, if you
have one you want to use, or create a new Writer document. Save the document
with the appropriate name, like mailmerge_openenrollment.ods or
mailmerge_parents.odt.
2.
Select document type: Select either letter or
mail merge.
3.
Insert Address
block:Write out the text that will be going to everyone, and plan where you
want the fields.
4.
Once you have the letter
written out and you know what fields you need, you can delete the specific data
and insert the fields from the database instead.
5.
Save the database file.
6.
Create Salutation: You can insert
personalize salutation here .
7.
Adjust layout: Here you can rearrange
the letter properly.
8.
Edit document. To edit
the contents of the document.
9.
Personalize document:
You can edit any persons document.
10.
Save, print and send.
Click on save starting document.
Q. What are advantages of Mail Merge?
Answers:
1. It is quick and easy.
2. It saves time.
3. You can address a large number of letters without having to do
it yourself as mail merge inserts it for you.
Q. Give examples of databases in which the Data Source can be
created. State according to Digital Documentation Unit.
Answers:
1. Spreadsheet
2. Microsoft Access
3. DBase
4. Text
Q Name any three word processing softwares other than
MS-Word.
A. The three
word processing softwares are:
i.
Libre Office –
Writer
ii.
ii. Wordstar
iii.
iii. Open Office
– Writer
Q What is the extension of libre office writer file
and ms word file?
A.
Libre office writer- .odt
Ms word - .docx
Q What is the difference between cut-paste and copy
paste?
A. Cut and Paste: It is used to move a
selected text from one place to another. Whereas Copy and Paste: It is used to make a duplicate copy of selected
text.
Q. What is the use of find and replace?
A. This
feature is used to search for a text and replace it with other text.
Q. What are non-printing characters?
A. In
computer data entry, anything entered is treated as a character. We can see the
characters like alphabet, numbers, punctuation marks, on the computer screen.
But when you press keys like Enter, the Space Bar, and the Tab key, that do not
appear on the screen, we are actually entering these characters in the
document.
Q. How many types of alignments are there in ms
word/libre office writer?
A. Four
types of alignments are there in ms word/libre office writer:
i. Left alignment
ii. Center alignment
iii. Right alignment
iv. Justified
Q. Write the steps to insert header, footer and page
no. in your document.
A. To insert
header in the document,
select Insert → Header and Footer → Header.
To insert footer in
the document,
select Insert →Header and Footer → Footer.
To enter page
numbers in the footer section, place the cursor in the footer section and
select Insert → Page Number.
Q. What is mail merge?
A. Mail Merge is a
very important feature of word processor. It is used to create a series of same
documents with multiple addresses. Mail merge is the process of merging the
main document (letter or certificates) with the mailing address of various
persons. The main document is merged with the mailing address, hence the name
mail merge.
Q How to Align paragraph?
Select the
paragraph.
Click on the
Paragraph dialog box launcher either on the Home tab or on the Page Layout tab.
The paragraph dialog box appears By default, the Indents and Spacing tab in
selected. Under the General section, select the required alignment option.
Q What is Indentation? What are its types.
Indentation is the
process of increasing or decreasing the space between the left and right margin
of a paragraph.
It is of four types:
Left Indent : Left
indent indicates the space between the paragraph and the left margin.
Right Indent : Right
indent indicates the space between the paragraph and the right margin. First
Line Indent : First the indent is used to indent the first line of a paragraph.
Hanging Indent :
Hanging indent indicates how the text of a paragraph lines up below the first
line.
What is a word style? What is its use?
Style is a
predefined combination of various formatting features and types like font
style, colour and size of text etc. Style makes the text effective and
readable.
Q Elaborate four different types of styles which can
be provided in a Word Processor.
i.
Paragraph styles
They are used to control appearance, alignment, tab stops, line spacing and
borders of a paragrah.
ii.
Character
styles: They are used to change
formatting of individual characters like font, size,bold ,italic etc.
iii.
Cell style: They include fonts, alignment, borders,
background, number formats (for example, currency, date, number), and cell
protection.
iv.
Graphics styles
They include line, area, shadowing, transparency etc.
Q What is a document template?
Document template is
a sample document which already has some
details in the form of picture or text and these can be edited to create
document. It may contain sample content, themes, colours, font styles ,
background styles etc.
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